Matamata-Piako District Council

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Changes to Facility Bookings

We're moving our facilities to a new booking system - SpaceToCo. If you want to book one of the below facilities, click it's name to go to the new booking form:

Silver Fern Farms Event Centre
Headon Events Centre
Te Aroha Domain
Te Aroha Domain Pavilion

Bookings for these facilities must be made through SpaceToCo. For more information, contact events@mpdc.govt.nz.

Facility name:

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Park Name:

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Event date:

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Alternate date:

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Event name:

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Event purpose:

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Description of activities:

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Which parts of the facility/park will be used? Which gates (if any) do you require to be opened?

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Please attach a site map or sketch for activities on parks

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Event start time:

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Event finish time:

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Set up start time:

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Pack down finish time:

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Number of participants expected:

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Number of spectators expected:

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Contact details

Applicant name:*

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Email:*

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Postal address:

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Daytime phone:*

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Mobile phone:

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Alternative contact:

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Contact person on the day:

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Contact's mobile phone:

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Will you be taking public liability insurance for the event?

Yes

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Will you have a trained first aider present? If yes, please provide their name.

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Hirers are responsible for providing their own first aid kit.

Structures

Marquee

Yes

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Number and size:

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Stages

Yes

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Number and size:

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Gazebos

Yes

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Number and size

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Fencing

Yes

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Other structures:

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Activities

Will there be any amusement devices at the event (e.g. bouncy castles, inflatable slides/obstacle courses, roller coasters, merry-go-rounds etc.)?

Yes

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Does the event include fireworks?

Yes

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Does the event include potential fire risk activities (e.g. lanterns, candles, bonfire etc?)

Yes

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Will there be animals at the event?

Yes

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If yes, please specify:

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Will there be any aircraft - including hot air balloons and UAVs (drones) at the event?

Yes

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Food, drink and trading

Will any of the following be at the event:

Food

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Alcohol

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Other goods (e.g. craft stalls)

Yes

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Utilities

Do you require access to power?

Yes

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Will you being using generators?

Yes

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Do you require access to toilets? (note toilets are not available at all sites)

Yes

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Will you be providing Portaloos?

Yes

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If yes, how many?

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Will you be providing additional lighting?

Yes

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Will you be arranging for disposal of rubbish/waste?

Yes

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Do you require additional MPDC rubbish bags?

Yes

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If yes, how many? (note bags cost $3 each)

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Do you require any site preparation for the event (e.g. lawns mowed, cleaning)?

Yes

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If yes, please specify

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Traffic and parking

Will there be parking restrictions in place?

Yes

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Do you require vehicle access on to parks/reserves?

Yes

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Do you require gates to be opened for the event?

Yes

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Do you anticipate that the event will disrupt the normal use of the road by vehicles, cyclists or pedestrians?

Yes

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Will you be closing a road?

Yes

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Does your event involve any activities on a road?

Yes

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Affected parties

Will the event restrict or limit anyone else’s use of the park?

Yes

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Have you discussed the event with regular park users?

Yes

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Consents and licences

Depending on the nature and scale of the event, additional consents or licences may be required. The answers you have provided on this form will help us to assess your application and advise you of any consents or licences that you may need to obtain before the event can go ahead. The event organiser is solely responsible for ensuring relevant Health and Safety requirements are met.

The Council does not warrant that the property selected for the event is appropriate. To the fullest extent permissible pursuant to applicable law, by holding an event on Council property, the event organiser agrees that the Council is not liable for any loss, claims, damages or legal action arising directly or indirectly from the event. The event organiser shall indemnify the Council against any loss, claims, damages or legal action arising directly or indirectly from the event.

I agree to the Terms and conditions of hire You must agree to the terms and conditions of hire

Please also read our privacy policy before sending your booking application.

Confirming you are a real person:*

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