Book a parkLast Updated: Thursday, 05 March 2020 09:04 | Published: Friday, 12 February 2016 14:15 | Print | Email Page 1 of 4 Please complete all required fields! Changes to Facility Bookings We're moving our facilities to a new booking system - SpaceToCo. If you want to book one of the below facilities, click it's name to go to the new booking form: Silver Fern Farms Event Centre Headon Events Centre Te Aroha Domain Te Aroha Domain Pavilion Bookings for these facilities must be made through SpaceToCo. For more information, contact This email address is being protected from spambots. You need JavaScript enabled to view it.. Facility name: Invalid Input Park Name: Invalid Input Event date: ... Invalid Input Alternate date: ... Invalid Input Event name: Invalid Input Event purpose: Invalid Input Description of activities: Invalid Input Which parts of the facility/park will be used? Which gates (if any) do you require to be opened? Invalid Input Please attach a site map or sketch for activities on parks Invalid Input Event start time: Invalid Input Event finish time: Invalid Input Set up start time: Invalid Input Pack down finish time: Invalid Input Number of participants expected: Invalid Input Number of spectators expected: Invalid Input Contact details Applicant name:* Invalid Input Email:* Invalid Input Postal address: Invalid Input Daytime phone:* Invalid Input Mobile phone: Invalid Input Alternative contact: Invalid Input Contact person on the day: Invalid Input Contact's mobile phone: Invalid Input Will you be taking public liability insurance for the event? Yes No Invalid Input Will you have a trained first aider present? If yes, please provide their name. Invalid Input Hirers are responsible for providing their own first aid kit. Structures Marquee Yes No Invalid Input Number and size: Invalid Input Stages Yes No Invalid Input Number and size: Invalid Input Gazebos Yes No Invalid Input Number and size Invalid Input Fencing Yes No Invalid Input Other structures: Invalid Input Activities Will there be any amusement devices at the event (e.g. bouncy castles, inflatable slides/obstacle courses, roller coasters, merry-go-rounds etc.)? Yes No Invalid Input Does the event include fireworks? Yes No Invalid Input Does the event include potential fire risk activities (e.g. lanterns, candles, bonfire etc?) Yes No Invalid Input Will there be animals at the event? Yes No Invalid Input If yes, please specify: Invalid Input Will there be any aircraft - including hot air balloons and UAVs (drones) at the event? Yes No Invalid Input Food, drink and trading Will any of the following be at the event: Food Sold Supplied Not applicable Invalid Input Alcohol Sold Supplied Not applicable Invalid Input Other goods (e.g. craft stalls) Yes No Invalid Input Utilities Do you require access to power? Yes No Invalid Input Will you being using generators? Yes No Invalid Input Do you require access to toilets? (note toilets are not available at all sites) Yes No Invalid Input Will you be providing Portaloos? Yes No Invalid Input If yes, how many? Invalid Input Will you be providing additional lighting? Yes No Invalid Input Will you be arranging for disposal of rubbish/waste? Yes No Invalid Input Do you require additional MPDC rubbish bags? Yes No Invalid Input If yes, how many? (note bags cost $3 each) Invalid Input Do you require any site preparation for the event (e.g. lawns mowed, cleaning)? Yes No Invalid Input If yes, please specify Invalid Input Traffic and parking Will there be parking restrictions in place? Yes No Invalid Input Do you require vehicle access on to parks/reserves? Yes No Invalid Input Do you require gates to be opened for the event? Yes No Invalid Input Do you anticipate that the event will disrupt the normal use of the road by vehicles, cyclists or pedestrians? Yes No Invalid Input Will you be closing a road? Yes No Invalid Input Does your event involve any activities on a road? Yes No Invalid Input Affected parties Will the event restrict or limit anyone else’s use of the park? Yes No Invalid Input Have you discussed the event with regular park users? Yes No Invalid Input Consents and licences Depending on the nature and scale of the event, additional consents or licences may be required. The answers you have provided on this form will help us to assess your application and advise you of any consents or licences that you may need to obtain before the event can go ahead. The event organiser is solely responsible for ensuring relevant Health and Safety requirements are met. The Council does not warrant that the property selected for the event is appropriate. To the fullest extent permissible pursuant to applicable law, by holding an event on Council property, the event organiser agrees that the Council is not liable for any loss, claims, damages or legal action arising directly or indirectly from the event. The event organiser shall indemnify the Council against any loss, claims, damages or legal action arising directly or indirectly from the event. * I agree to the Terms and conditions of hire You must agree to the terms and conditions of hire Please tick the box:* Invalid Input Please also read our privacy policy before sending your booking application.
